英文函电书写基本原则

一、Courtesy礼貌语言要有礼且谦虚，及时地回信也是礼貌的表现。例如：Wehavereceivedwithmanythanksyourletterof20May,andwetakethepleasureofsendingyouourlatestcatalog.Wewishtodrawyourattentiontoaspecialofferwhichwehavemadeinit.Youwillbeparticularlyinterestedinaspecialofferonpage5ofthelatestcatalogenclosed,whichyourequestedinyourletterof20May.二、Consideration体谅写信时要处处从对方的角度去考虑有什么需求，而不是从自身出发，语气上更尊重对方。例如："Youearn2percentdiscountwhenyoupaycash.Wewillsendyouthebrochurenextmonth."就比"Weallow2percentdiscountforcashpayment.Wewon’tbeabletosendyouthebrochurethismonth."要好。三、Completeness完整一封商业信函应概况了各项必需的事项，如邀请信应说明时间、地点等，确忌寄出含糊不清的信件。四、Clarity清楚意思表达明确，要注意：（一）避免用词错误：例如：AstothesteamerssailingfromHongKongtoSanFrancisco,wehavebimonthlydirectservices.此处bimonthly有歧义：可以是twiceamonth或者oncetwomonth.故读信者就迷惑了，可以改写为：1.WehavetwodirectsailingseverymonthfromHongKongtoSanFrancisco.2.WehavesemimonthlydirectsailingfromHongKongtoSanFrancisco.3.WehaveadirectsailingfromHongKongtoSanFrancisco.（二）注意词语所放的位置：例如：1.Weshallbeabletosupply10casesoftheitemonly.2.Weshallbeabletosupply10casesonlyoftheitem.前者则有两种商品以上的含义。（三）注意句子的结构：例如：1.Wesentyou5samplesyesterdayofthegoodswhichyourequestedinyourletterofMay20byair.2.Wesentyou,byair,5samplesofthegoodswhichyourequestedinyourletterofMay20.五、Conciseness简洁（一）避免废话连篇：例如：1.Wewishtoacknowledgereceiptofyourletter...可改为：Weappreciateyourletter...2.Enclosedherewithpleasefindtwocopiesof...可改为:Weenclosetwocopiesof...（二）避免不必要的重复：（三）短句、单词的运用：Enclosedherewith----->enclosedatthistime----->nowduetothefactthat----->becauseadraftintheamountof$1000----->adraftfor$1000六、Concreteness具体七、Correctness正确——此文章转载于互联网，文中观点与本网站无关，如有侵权请联系删除